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Are you a mobile food vendor interested in participating in 2023 Inver Grove Heights Food Truck Day event? If so, please complete this form. This form will be used to determine vendor eligibility to participate. Submission of this form does not guarantee participation in the event. Vendor space is limited by anticipated guest attendance and food type(s) sold.

Please review the following information. Complete and submit the form by June 4 to be considered.

Event Details

• IGH Food Truck Days
  Thursday July 20, 2023 (4:30 p.m. to 7 p.m.)
  Location: Rich Valley Athletic Complex
  1841 105th Street E
  Inver Grove Heights, MN 55077
• IGH Food Truck Days
  Thursday August 17, 2023 (4:30 p.m. to 7 p.m.)
  Location: Rich Valley Athletic Complex
  1841 105th Street E
  Inver Grove Heights, MN 55077
• IGH Days Food Fest
  Wednesday September 6, 2023 (4:30 p.m. to 7 p.m.)
  Location: Veterans Memorial Community Center
  8055 Barbara Avenue
  Inver Grove Heights, MN 55077

Set-Up Times

Vendors must be ready to serve at the event start time. Set-up start time varies by event date. We ask vendors to arrive at least 1.5 hours prior to the event depending on your individual set-up needs. If you know you will be arriving later that, please notify event coordinator.

Event Purpose

The City coordinates with local and regional mobile food vendors to host a wide variety of food trucks at two Summer Food Truck Days events and one IGH Days Food Fest. The purpose of the events is to provide community engagement opportunities that brings those that live and/or work in Inver Grove Heights and surrounding communities together.

Vendor Criteria

The applying vendor must be a food truck or food trailer on wheels (towed by a vehicle).

Event Contact

Chelsea Swenhaugen (City of Inver Grove Heights Parks and Recreation)
8055 Barbara Avenue
Inver Grove Heights, MN 55077

Office: 651-450-2580

Email Chelsea Swenhaugen

Weather

Events will not be rescheduled due to weather. Weather updates will be communicated by event coordinator the date of the event by email. It is at the discretion of the event coordinator if for safety or other reasons the event has a delayed opening, must shut down temporarily, must close early or be cancelled.

Marketing

The City of Inver Grove Heights will promote the event and food vendors through the following outlets:

• Event ads in Inver Grove Heights residential newsletter, Insights.
• Event ad in Inver Grove Heights summer Parks and Recreation brochure.
• Event ad shared on front page of City website and event page:
  • City Website
  • Event page
• Event ad shared on social media via Facebook, Instagram and Twitter:
  • Facebook
  • Instagram: @cityofIGH
  • Twitter: @cityofIGHmn
• Event created on Facebook for each event
• Cross promotion at other city events
• ….and more!

Application Due Date

Completion and submission of applications are due by June 4, 2023.

How to Apply

Please complete this online application to be considered as a vendor.

Acceptance Process

Vendors are chosen with many factors considered to ensure a wide variety of food types are available and a successful vendor-to-guest ratio is met. Vendor space will be limited. Vendors will be notified of acceptance or non-acceptance via email. Approximately 8 to 10 food vendors will be accepted for each event.

Reservation Fee

A Vendor Fee will be collected from food vendors upon acceptance into the event to confirm participation. All payments are non-refundable. To confirm participation, the vendor fee must be received by the City of Inver Grove Heights within 7 business days of the vendor receiving an acceptance offer. Payment can be paid by check or credit card.

$125 per event

Required Documents

Vendors must attach a copy of the following documents to this application:

• Minnesota Department of Health Permit issued by the State of Minnesota: A Minnesota state issued mobile food permit or seasonal temporary food stand permit are acceptable permits.
• Certificate of Insurance (COI) - General Liability: Vendors are required to carry general liability insurance for claims for damages for bodily injury and property damage in the minimum amount of $1 million per occurrence; $2 million annual aggregate and have the City of Inver Grove Heights listed as an additional insured.
• The following coverages shall be included: Premises and Operations Bodily Injury and Property Damage; Personal and Advertising Injury; and Products and Completed Operations Liability (including overage for food products).
• Certificate of Insurance (COI) - Automobile Liability: Vendors are required to carry automobile liability insurance for the food truck or vehicle towing the food cart. This must be for claims for damages for bodily injury and property damage resulting from the ownership, operation, maintenance or use of all autos in the minimum amount of $1 million per occurrence, combined single limit.
• Workers Compensation Coverage: If vendors employ staff (other than family members), a copy of your Workers Compensation Coverage is required.
• Menu: Please attach a menu with item descriptions and prices to this application.

Additional Requirements

Accepted vendors must confirm they will meet the following additional requirements to confirm participation:

• Generator: Vendors must have a generator to power their unit if needed. No electrical access will be available.
• Fire Extinguisher: Vendors must have a fire extinguisher. A City of Inver Grove Heights Fire Marshall or Fire Staff Member may inspect vendor units participating in this event.
• Supplies: Vendor must have adequate supplies to meet the crowd's needs. Please plan accordingly based on your experience in other local food truck events of similar size events. This event typically attracts 1,000 to 1,500 guests and continues to grow.
• Waste Management: Vendor must dispose of trash, recycling and organics material in the proper receptacles provided by the City of Inver Grove Heights.
• Alcohol: No vendors will be allowed to serve alcohol at the event.

I have read and understand the registration and refund policies. In consideration of participating in this activity, I hereby personally assume all risks in connection with this activity and I hereby agree to hold the City, its officials, employees, agents and contractors harmless and I waive any right to make claims or bring lawsuits against the City or anyone working on behalf of the City for any injuries or damages related to the alleged negligence of the City. This waiver does not apply to any injuries or damages that are the result of any willful, wanton, or intentional misconduct by the City or anyone acting on behalf of the City. I shall defend, indemnify and hold harmless the City and its officials, employees and agents from any liabilities, judgments, losses, costs or charges (including attorneys' fees) incurred by the City or any of its officials, employees or agents as a result of any claim, demand, action or suit relating to any bodily injury (including death), loss or property damage caused by, arising out of, related to or associated with my participation in this activity, except to the extent caused by the sole willful misconduct of the City or its officers, employees or agents. The City of Inver Grove Heights periodically takes pictures of participants during activities and in the parks. Please be aware that these photos may be used in the City's brochures, pamphlets or cable presentation. If you do not want to be photographed or published, you must give us written notice.

Please sign and submit this application to be considered for the City of Inver Grove Heights 2021 Food Truck Days:

If you would like to send your required documents at this time, please email Chelsea Swenhaugen. These documents are not required until you have been accepted into an event date. Please note your acceptance into the event(s) is contingent on meeting all mobile food vendor requirements as stated in the Food Truck Days - Food Vendor Information Packet on the Food Truck Days page.